Contents.
1) What to write when inviting someone to participate.
2) Order Form
3) Disclaimer-Waiver
4) Booth requirements
1) What to write when sending someone an initial message inviting them to participate.
 
Below are files and the body copy that can be used as you introduce our events to your friends and contacts.

I am helping to create several regional music and arts festivals to be held in 2018 at the NEW Hickories Park Amphitheater in Owego, NY. The park is conveniently located at Exit 65 off of routes NY17/Interstate 86.

 

These much anticipated events are themed. We have formed an advisory panel for each comprised of local community leaders. I am part of at least one of these panels. Together we are all instrumental in creating each event as we select performers and vendors. We are also working with nonprofits which will benefit financially. Now we are also reaching out to other community leaders, such as yourself, for support and sponsorships.

 

Our creative teams have assembled a variety of unique opportunities and are also able to custom fit an event to address your marketing/promotional/advertising needs. You might also consider involving others in your organization for a company outing or celebration.

 

We have so much to offer that it is impossible to list everything in this message. Here are just a few:

  • Company/Private Pavilions overlooking the stage and the festival grounds.

  • Stage and Speaker Tower Custom Banners.

  • Branded Tickets, Wristbands and more!

  • Exhibit Space on the grounds.

  • Inclusion in Radio, Print, Social Media Campaigns, etc.

 

I hope we have piqued your interest and you will visit www.NoTuxedoLLC.com for more information. We are also on facebook and most social media.

 

Thanks for taking a look at this information. Community acceptance has been overwhelming so far and I know you will also be excited when you find out more! Lets get together in the next couple days and chat about ways you will benefit from being involved with us. Let's think outside the box and get your organization some attention you deserve! We will create something remarkable just for you.

 

Please contact me today or contact Russ The BIG Guy (A.K.A. Russell Swanger) directly at

607-725-5704 so we can answer all of your questions.

Order Form

Disclaimer-Waiver

Disclaimer/Waiver

 

I hereby make application to No Tuxedo, LLC to participate in the below named activity. I certify that I have read, and understand, and accept the following representation, stipulations and waiver:

 

Assumption of risk: I understand I am responsible. There are inherent risks associated with being at a No Tuxedo, LLC event. By participating in a No Tuxedo, LLC event in any way (ticket purchaser, volunteer, staff, performer, vendor, etc) I am fully responsible for my physical and mental self, my belongings, my vehicle, my actions, injuries, accidents, illness, property damage, or other occurrence arising in any manner whatsoever out of my participation in activities sponsored by No Tuxedo, LLC.

 

Accordingly, I hereby waive, for myself, my personal representatives, heirs and next of kin, all claims, which I might have against No Tuxedo, LLC, any other providers of facilities and any of them in combination, and their officers, directors, agents, employees, volunteers and contractors, for injury, accident, illness, property damage, death or other occurrence arising in any manner whatsoever out of my participation in activities sponsored by No Tuxedo, LLC. Furthermore, I agree to indemnify, save and hold harmless No Tuxedo, LLC from an and all loss, costs, damages, expenses, and attorney’s fees arising out of my participation, or the participation of persons who accompany me, at No Tuxedo, LLC related activities.

 

I understand and agree that all persons attending this event, by their presence, may be photographed, videotaped, or broadcast. I waive any claim related to the use of my image for promotional purposes by No Tuxedo, LLC and/or the business and organizations that interact with No Tuxedo, LLC.

 

 I hereby grant to No Tuxedo, LLC and/or the businesses and organizations that interact with No Tuxedo, LLC the absolute and irrevocable right and unrestricted permission to use my name, likeness, image, voice, and/or appearance as such may be embodied in any photos, video recordings, audiotapes, digital images, and the like. I agree that No Tuxedo, LLC has complete ownership of such material and can use said material for any purpose consistent with No Tuxedo, LLC’s mission. These include, but are not limited to, videos, publications, advertisements, news releases, Web sites, and any promotional or educational materials in any medium. I acknowledge that I will not receive any compensation for the use of such images, video, likeness, etc.

 

   I hereby release and discharge No Tuxedo, LLC, and its agents, representatives and assignees from any and all claims and demands arising out of or in connection with the use of my name, likeness, image, voice and/or appearance, including any and all claims for invasion of privacy, right of publicity, misappropriation or misuse of image, and/or defamation.

 

            I represent that I have read the foregoing and fully understand its contents. This release shall be binding upon me, my heirs, legal representatives, and assigns.

 

  This agreement is being made and entered into under the laws of the State of New York and shall be governed and interpreted in accordance with the laws of said state. This agreement embodies the entire agreement of the parties. No modification of this agreement shall be of any effect unless it is made in writing and signed by all of the parties to this agreement.

 

Every person working, volunteering or involved in No Tuxedo, LLC events, in any capacity need(s) to sign this Disclaimer/Waiver.

 

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable ________________________________________________

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

 

----------------------------------------------------------------------------------------------------------------------------

We have read the Disclaimer/Waiver and agree with it in its totality.

 

Event Name ___________________________________________________ Date _________________

 

Business or Band Name________________________________________________________________

 

Print Name ___________________________________ Position in Band/Business_________________

 

Signature X________________________________________________

 

If under 18 years old, Print name of parent of guardian _______________________________________

 

Parent or Guardian Signature if applicable _________________________________________________

Booth Requirements

vBooth Requirementsv

 

No Tuxedo, LLC. welcomes artists/vendors/exhibitors to participate in our festivals and we look forward to working with each and every one of you!

Please review the details below before filling out the application form.

Appearance:

ŸThe overall appearance and presentation of your booth is critical to the overall feeling of the festival and to your success. We want to ensure that everyone has the best possible experience.

 

ŸA photograph of your booth set-up and detailed description of products/items to be sold is required with the application before the application can be approved. Contact us if this is not possible and we will advise.

 

ŸThe festival staff determines booth placement and we will do our best to honor all requests. Your booth must be neat, attractive and well maintained. Signage with visible prices is required.  You are personally responsible for setting up, maintaining, and removing your own booth, your merchandise and your trash. 

Booth/Tent Space:

ŸA single booth space is limited to a 12' x 12' space (including all wires, stakes, poles, etc.) with a good roof that can withstand wind, rain and other inclement weather. Our events are “Rain or Shine.” Come prepared for all types of weather. You must secure your booth in case of windy conditions. Stakes are NOT permitted to be driven through asphalt.

ŸArtists/Vendors/Exhibitors supply their own chairs, tables, displays, extension chords (if electric was previously ordered), and rain cover.

ŸLocation of your display is solely within our discretion. Please contact us ahead of time with any special requests.

ŸArtists/Vendors/Exhibitors may change location only if arranged with a coordinator of No Tuxedo, LLC.

Ÿ Artists/vendors/exhibitors must not prevent or block vehicular or pedestrian ingress or egress on or over the Town’s property.

Ÿ Artists/vendors/exhibitors must not interfere with the activities or operation of the Town’s Parks Department, Town’s Highway Department or any other Town officer or employee.

 

Electricity:

ŸPlease be very detailed in stating your power needs on your vendor application. Power may be limited.

ŸThose who have ordered electric and are using power must use CF (compact fluorescent) or low wattage LED bulbs where possible.

ŸGenerators may only be used with approval from No Tuxedo, LLC and must be kept behind your booth where the noise and fuel are away from other people/booths. Their type and placement is critical for a safe and effective layout.

ŸNo smoky, noisy two stroke generators allowed. Excessively noisy or improperly maintained generators will be turned off.

Ÿ Most importantly, if your neighbor needs electricity, please be willing to share.

Ÿ If you need the electricity, please be willing to pay for fuel.

 

Hours of Operation:
ŸYour booth must be open and maintained by a competent and friendly individual from 11:00am until dusk (or later). You cannot vacate early. This is a common problem at many events and if you leave early without the approval of No Tuxedo, LLC, you will not be allowed back for future events.

Ÿ Artists/vendors/exhibitors are encouraged to stay past dusk, as some festivals may run longer.

Keep It Clean:

ŸYour booth/tent space must be clean, neat and in better condition than before you set up. ŸYou are responsible for taking EVERYTHING with you when you leave including but not limited to: trash, leftover packing materials, broken displays, and anything attendees left in your booth.

ŸIf you fail to “keep it clean” you will be charged a minimum of $50 cleaning fee and will not be invited back to future events. A dumpster may be provided for larger events. Please inquire in advance.

Art Village:

ŸWork for sale in your booth must be handmade by the applicant(s), not from kits or purchase.

ŸCD’s, DVD’s or commercially printed books may not be offered for sale in the Art Village unless they compliment your original art on display.

Marketplace Vendors:

ŸMarketplace is populated by a variety of vendors including but not limited to: businesses that buy and resell a variety of products, home-based businesses, networking companies, crafters, non-profit tabling.
 

Food Vendors:

ŸFood booths must comply with local food handling regulations. 

Ÿ Beverages are not allowed to be sold, or distributed in any way unless specifically approved in advance.

ŸAll signs and displays must be of a professionally produced nature.

ŸPrices of items must be displayed along with your Food Handling Certification/Permit. 

ŸYou must provide at least one table with seating for a minimum of six adults and keep it clean and neat.

ŸYou must provide one large trash container (30-55 gal) with liner and empty it when full. A dumpster will be provided for larger events. Please inquire in advance.

Alcohol Sales:

ŸAny vendor selling or distributing alcohol at the event shall provide the town with the evidence of any state licensing/permitting requirements. Additionally, vendors are required to provide a certificate of insurance for liquor liability coverage in the amount of one million dollars single occurrence and 2 million dollars aggregate coverage naming the Town of Owego and No Tuxedo, LLC as additionally insured. Such evidence should be provided to the town and No Tuxedo, LLC at least 2 weeks prior to the event date.

Ÿ Vendors must have clearly posted rules and guidelines including but not limited to: age restrictions, and ID verification.

ŸAlcohol sales and consumption must be limited to a specified confined area approved by No Tuxedo, LLC.

Ÿ Alcohol vendors assume all responsibility for checking ID’s and making sure all activities are legal, including: preventing over consumption of alcohol and/or underage drinking of any kind.

Items Prohibited for Sale or Distribution:

ŸDrinks or beverages of any type may not be sold unless approved in advance.

ŸTee Shirts.

ŸAny item displaying the name, logo, mascot or service mark of the event, including No Tuxedo, LLC.

ŸExplosives, Ammunition, Knives, Swords, Illegal items, Weapons, Drug paraphernalia.  

ŸHousehold junk.

ŸSwap Meet items.

ŸAny item that has the potential to damage the venue or cause excessive litter such as confetti.

ŸAny glass or similar breakable item without proper packaging to protect it. (Safety issue).

No firearms or ammunition is to be sold.

Artist/Exhibitor/Vendor Approval:

ŸArtist/Vendor/Exhibitor participation is subject to approval by No Tuxedo, LLC.  We do not guarantee exclusivity of products/services in any artist/vendor/exhibitor category, unless agreed upon in advance.

Sales Taxes:

ŸAll appropriate sales taxes are the responsibility of the artist, vendor, or exhibitor.

You as the vendor or artist will pay all fines and damages including but not limited to unpaid sales taxes levied against No Tuxedo, LLC as a result of your negligence.

Fees:

Ÿ $10 of your fee is a concession permit fee charged by the Town of Owego  for each event, collected by No Tuxedo, LLC and remitted to the town on your behalf as a courtesy to you.

ŸThere will be no refunds of any amount for any reason. Credit may be given, which can be applied toward future events.

ŸUse of the town facilities is considered a license and is revocable at the will of the Town of Owego.

Certificate of Insurance & Liability Release:

ŸA current Certificate of Insurance is required for all artists, vendors, and/or exhibitors naming No Tuxedo, LLC and the Town of Owego as additionally insured. This information should be provided at least (2) weeks prior to the event. Exceptions must be agreed upon in advance by No Tuxedo, LLC.

Ÿ All artists/vendors/exhibitors agree to defend and indemnify and hold harmless No Tuxedo, LLC, its officers, agents, and employees against all claims, demands, payments, suits, actions, recovery and judgments of every kind and description for personal injury or property damage including but not limited to: damaged, lost and/or stolen merchandise, booth and/or equipment brought or recovered against No Tuxedo, LLC by reason of any acts or omissions of each artist/vendor/exhibitor, its officers, members, agents, contractors, or subcontractors, with respect to the event.

Ÿ Artists/vendors/exhibitors agree to abide by the Code of the Town of Owego as it relates to the use of the Town Park and are to obey all park rules and regulations.

ŸAdditional details can be found on the vendor application of each festival. If in doubt, please ask in advance.

FESTIVAL TIMES:

Load in and Set-up: 

8AM-10:30AM, Saturday

Exhibit Hours:

11:00 AM  - Dusk, Saturday (You may stay longer if you desire.)

11:00 am Early Bird Ticket holders admitted.

12:00 pm All ticket holders admitted.

9:45 pm Music ends.

10:00 pm Quiet time.

11:00 pm Festival is closed.

*Those vendors that need to set up Friday evening please contact No Tuxedo, LLC for details.

CAMPING, MEALS, & SECURITY:

Since this is a one-day event, there is no camping at your booth/car; however, Hickory’s park offers a variety of camping and RV sites. Please contact them for more information/rates:

                                       

Hickory’s Park

                                        (607)-687-1199

                                        7:00am – 3:30pm

ŸQuiet time in the park starts at 10:00 pm, please be respectful of campers in the park as you load-out and exit the venue.

ŸAll tents must be taken down and cars off the festival grounds by midnight on Saturday.

ŸArtists/vendors/exhibitors are responsible for their own food. Food vendors will be selling a variety of foods during festival hours.

ŸNo Tuxedo, LLC may provide limited security and first aid via professional agencies.

ŸNo pets are allowed on the festival site, except certified guide dogs.

          General Release:

Ÿ I hereby grant to No Tuxedo, LLC and/or the businesses and organizations that interact with No Tuxedo, LLC the absolute and irrevocable right and unrestricted permission to use my name, likeness, image, voice, and/or appearance as such may be embodied in any photos, video recordings, audiotapes, digital images, and the like. I agree that No Tuxedo, LLC has complete ownership of such material and can use said material for any purpose consistent with No Tuxedo, LLC’s mission. These include, but are not limited to, videos, publications, advertisements, news releases, Web sites, and any promotional or educational materials in any medium. I acknowledge that I will not receive any compensation for the use of such images, video, likeness, etc.

  ŸI hereby release and discharge No Tuxedo, LLC, and its agents, representatives and assignees from any and all claims and demands arising out of or in connection with the use of my name, likeness, image, voice and/or appearance, including any and all claims for invasion of privacy, right of publicity, misappropriation or misuse of image, and/or defamation.

            Ÿ I represent that I have read the foregoing and fully understand its contents. This release shall be binding upon me, my heirs, legal representatives, and assigns.

            Ÿ This agreement is being made and entered into under the laws of the State of New York and shall be governed and interpreted in accordance with the laws of said state. This agreement embodies the entire agreement of the parties. No modification of this agreement shall be of any effect unless it is made in writing and signed by all of the parties

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